--- title: "Published version vs Draft version" slug: "published-version-vs-draft-version" description: "Manage site data effectively with admin rights, edit drafts, and publish changes while collaborating with users in real-time. Access tools like Mark & Measure." tags: ["Site Administration", "Draft Version", "Published Version"] updated: 2026-09-17T14:04:26Z published: 2026-09-17T14:04:26Z canonical: "knowledge.navvis.com/published-version-vs-draft-version" --- > ## Documentation Index > Fetch the complete documentation index at: https://knowledge.navvis.com/llms.txt > Use this file to discover all available pages before exploring further. # Published version vs Draft version The management of data on a site can only be performed by a person with administration rights. The site administrator can work on a draft version of the site in the background, while other users work on a live (published) version of the same site. Multiple users can work in the published site at the same time, using the features and functions such as Mark and Measure and adding POIs. A draft version of a site is created when you click **Site Setup** or during the site creation process. This allows you to add/edit data and perform a QC before publishing the changes to all users. Before you click the publish button, you will have the opportunity to view a full history of all the edits made to the site, refer to [Publishing a draft](/v1/docs/publishing-a-draft). ## Published Version In the published version of the site, you can interact with the site data by: - Viewing and navigating through the site - Using and editing POI's - Using the Mark & Measure tool - Using Crop & Download Users with the proper permission level also have access to the tools: - Data Processing - Download Bundles - Task manager ## Draft Version In the draft version of the site, you can manage and edit the site data and data permissions by: - Viewing and navigating through the draft version of the site - Editing Datasets - Create, import, add, or delete bundles - Editing custom model attributes - Using site setup tools - Managing settings - Hide images - Edit site location | Published version access | Draft version access | | --- | --- | | ![Published version side menu](https://cdn.document360.io/bf174766-fa1a-4fe1-a4d7-b1db1e7cb996/Images/Documentation/published-version-vs-draft-version-image-8uocyfer.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A11%3A08Z&se=2026-11-11T15%3A11%3A08Z&sr=c&sp=r&sig=4828tDGFNoYjcdU8VsweiyBjTaRAxQjmAZR1U5lK8%2BI%3D) | ![Draft version side menu](https://cdn.document360.io/bf174766-fa1a-4fe1-a4d7-b1db1e7cb996/Images/Documentation/published-version-vs-draft-version-image-3slm03xl.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A11%3A08Z&se=2026-11-11T15%3A11%3A08Z&sr=c&sp=r&sig=4828tDGFNoYjcdU8VsweiyBjTaRAxQjmAZR1U5lK8%2BI%3D) | ### View draft The admin of the site can give users access rights to view (but not edit) the draft version of a site. 1. On the **Instance Dashboard**, go to the **User Management** menu. ![Admin dashboard displaying user management options and site listings on a map interface.](https://cdn.document360.io/bf174766-fa1a-4fe1-a4d7-b1db1e7cb996/Images/Documentation/q1(3).png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A11%3A08Z&se=2026-11-11T15%3A11%3A08Z&sr=c&sp=r&sig=4828tDGFNoYjcdU8VsweiyBjTaRAxQjmAZR1U5lK8%2BI%3D) 2. Click **Groups**. ![Admin dashboard displaying user management options and site information on a map.](https://cdn.document360.io/bf174766-fa1a-4fe1-a4d7-b1db1e7cb996/Images/Documentation/q2(2).png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A11%3A08Z&se=2026-11-11T15%3A11%3A08Z&sr=c&sp=r&sig=4828tDGFNoYjcdU8VsweiyBjTaRAxQjmAZR1U5lK8%2BI%3D) 3. From the drop-down menu, select the site you want to change. ![User management interface displaying group options and editing features for user roles.](https://cdn.document360.io/bf174766-fa1a-4fe1-a4d7-b1db1e7cb996/Images/Documentation/q3(1).png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A11%3A08Z&se=2026-11-11T15%3A11%3A08Z&sr=c&sp=r&sig=4828tDGFNoYjcdU8VsweiyBjTaRAxQjmAZR1U5lK8%2BI%3D) 4. Click **Edit**. ![User management interface showing group options and edit buttons for user roles.](https://cdn.document360.io/bf174766-fa1a-4fe1-a4d7-b1db1e7cb996/Images/Documentation/q4.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A11%3A08Z&se=2026-11-11T15%3A11%3A08Z&sr=c&sp=r&sig=4828tDGFNoYjcdU8VsweiyBjTaRAxQjmAZR1U5lK8%2BI%3D) 5. Scroll down and select **View draft**. This gives anyone in that group the right to view draft content. ![Checkbox options for editing group settings, highlighting 'View draft' selection.](https://cdn.document360.io/bf174766-fa1a-4fe1-a4d7-b1db1e7cb996/Images/Documentation/af1521b4-7a4d-4722-bea2-6c4c810f8366.png?sv=2026-02-06&spr=https&st=2026-11-11T14%3A11%3A08Z&se=2026-11-11T15%3A11%3A08Z&sr=c&sp=r&sig=4828tDGFNoYjcdU8VsweiyBjTaRAxQjmAZR1U5lK8%2BI%3D) 6. Go to the site and click **View draft** to see the draft that the admin is working on. --- ### FAQ #### What actions can an admin take in the draft version of the site? An admin can edit datasets, manage settings, and create or delete bundles in the draft version. #### How does the site admin create a draft version? A draft version is created by clicking Site Setup or during the site creation process. #### What features are available in the published version of the site? In the published version, users can view the site, edit POIs, and use tools like Mark & Measure and Crop & Download. #### Can users with limited permissions access the draft version? No, only users with specific access rights granted by the admin can view the draft version. #### What is the significance of the publish button in the draft version? The publish button allows the admin to finalize and share the changes made in the draft version with all users. Quality Check Point Of Interest Bundles, specifically referred to as Alignment Bundles in NavVis IVION, are collections of related datasets that have been grouped together after being aligned. The primary purpose of creating an alignment bundle is to save the relative locations of these datasets to each other, enabling coordinated management and use within the system Represents a gateway for all user activities related to management of tasks. It is possible to submit a task, query a task about its status, and cancel a task. A dataset is a piece of a site, the result of a continuous recording with a NavVis mapping device or the result of an imported point cloud. Datasets can contain panoramic images and point clouds.